Admin Tech & Travel Planner - Prudhoe Bay, AK

• Make travel arrangements to include air travel, hotel accommodations, ground transportation,  training enrollments, and itineraries
• Maintain travel programs and participate in further developments / improvements to such systems
• Generate and update reservation reports
• Manage the Travel Credit Card including preparing/submitting related expense reports and managing credit limit
• Accurately make changes to necessary systems (PLS, PSTS, VDIS, RTES)
• Develop a general understanding of our construction project operations
• Develop an understanding of company accounting structure in order to appropriately code information and troubleshoot problems
• Develop a general knowledge of the operations of the Arctic Oilfield Hotel, client provided billeting, and billeting procedures
• Develop a complete knowledge of company safety policies and SOPs and ensure adherence to those policies
• Provide scanning and filing support
• Process employee timesheets
• Maintain integrity of “source” documents (timesheets, logs, travel requests, etc…)
• Receive and manage a volume of incoming calls
• Maintain the filing of confidential information
• Maintain division phone lists
• Produce and maintain a log of client Personnel Mobilization Request (PMR) forms.
• Produce and manager weekly labor trackers for client approval, and assist with project invoicing.
• Other daily administrative duties as assigned

• Able to provide the highest levels of hospitality and satisfaction
• Must be able to effectively communicate both verbally and written with all levels of employees in an attentive, friendly, courteous and service oriented manner
• Must be effective at listening to, understanding, and clarifying concerns raised by employees
• Must be able to work in a fast-paced and high pressure environment
• Knowledge of common principles and techniques associated with administrative practices including processes, organization and a knowledge of office equipment operation
• Skills in understanding written sentences and paragraphs in work related documents
• Skills in communicating effectively orally and in written format
• Knowledge of guidelines concerning confidentiality of data, and must demonstrate tact and discretion
• Ability to multitask and function in an environment with competing and changing priorities to meet set deadlines
• Ability to recognize a need and take ownership of it’s completion
• Ability to assume responsibility without direct supervision
• Must comply with Worley standards and regulations to encourage safe and efficient operations
• Proficient dvanced knowledge of Microsoft Office programs

Physical Demand/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is required to:

a. Must have ability to stand, walk on level, uneven and slippery surfaces, sit, squat, kneel, reach through low and high ranges and exhibit normal balance and coordination. These basic physical requirements are essential for safe performance of the job in harsh environments with exposure to very cold temperatures and while wearing arctic gear.
b. Lift 20 lbs from floor to knuckle level x 2 with a 12 second interval,
c. Carry Test: Carry 20 lbs with one hand for a minimum distance of 25 ft x 2.Self-paced but continuous. (Allow a 60 second rest break between carry tests.)
d. Stairs: Climb 1 flight of stairs, 12 steps per flight x 5 for a total of 60 steps. Self-paced, but continuous. (Allow a 60 second rest break after climbing up and down 30 steps.)
e. Stair Climb and Carry: While carrying 20 lbs with one hand and holding onto a railing with the other hand for safety, walk up and down 12 steps x 2 for a total of 24 steps. Self-paced, but continuous.