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Principal Accountabilities:
- Champion the Project Safety culture, behaviors and engagement activities.
- Complies with Company policies and objectives, Contracts and Procurement work processes.
- Identifying, evaluating, and resolving Contracting issues during the EPC phase of the Contract.
- Review of EPC Contract Baseline.
- Review of EPC Contract requirements.
- Review and comment on the division of responsibilities.
- Review of Key EPC Contract management documents.
- Review of EPC Contract management procedures.
- At the start of the EPC Contract arrange kick-off meeting to instruct the EPC Contractor
on the procedures for EPC Contract Administration (preparation of accounting,
evaluation of changes, notices, interim and final payment certificates, etc.).
- Ensure compliance with insurance requirements set out in the EPC Contract.
- Monitors any potential incidents of loss/damage likely to lead to an insurance claim. Subsequently, correlates and reviews supporting documentation for any insurance claims resulting from accidental loss/damage to material/equipment, either upon receipt of goods or during the construction period.
- Ensure EPC Contractor provides and maintains the correct Performance/Bank Guarantees.
- Determine any additional administrative procedural requirements.
- Balancing Owner relationship and EPC Contract management requirements.
- Soliciting legal advice, when required.
- Review of the Project records management system.
- Checking and evaluation EPC Contract Changes; Project
Variance Notices, Requests for Change, Change Orders, Amendments, etc.
- Ensure comprehensive implementation of the EPC Contract Close-out procedures; Final Account, EPC Contract Closure Certificates, etc.
- Ensuring EPC Contractor complies with warranty requirements.
- Ensuring the EPC Contract is properly managed and administered.
- Administering the EPC Contract so as to ensure the terms and conditions stated therein are fulfilled.
- Managing Change by controlling the EPC Contract: scope, cost, schedule and quality of the Project through scope changes and Contract change documents e.g. Change Orders, Variations, Amendments, etc.
- Managing Project risks minimizing Owner’s exposure to financial and legal liabilities.
- Reviewing EPC Contractor reports for areas of concern and potential claims, delays, etc.
- Attends weekly EPC Contract Administration meeting.
- Prepare and issue, on a monthly basis, the Subcontract Administration Monthly Report for each Subcontract (SAMR).
- Prepares and issues to the Owner, the EPC Contract Administration Monthly Report.
- Reviewing and checking the adequacy of the Project records management system and ensuring the Owner’s and PMC team, together with the EPC Contractor use it to furnish a written record of the chronology of the Project execution.
- In conjunction with PMC Project Manager, reviews, evaluates and prepares recommendations to Owner regarding EPC Contractor; claims for delay, back charges, prolongation, disruption, etc.
- Managing the Project consistent with Owner and PMC policies and legal guidelines concerning good business practice for contract management.
- Ensures documents of commercial sensitivity are secured at the end of each working day
and “CLEAN DESK” policy is observed at close of business each day.
- Performing Construction Site Contract Administration for the EPC Contract as follows:
- Set-up electronic files
- Manages change management; prepares; site instructions, change notices, change orders, processes quotations and proposals
- Manages correspondence to/from EPC Contractor
- Manages correspondence to/from Owner
- Processes monthly Payment Certificates and Invoices
- Maintains registers for; correspondence, management of change, etc.
- Manages completion process
- Monitors EPC Contract Close-out
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