Senior Document Controller

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Role:-

To support the workflow for the document control group, and ensure that project documents and data management is processed in accordance with project requirements

Responsibilities :- 

•    Maintain project files, records and systems in line with project procedures and processes
•    Maintain an efficient project-related document control register.
•    Expedite the review and approval of documentation
•    Supervise and record document flow to and from all necessary parties, including clients, sub-contractors and the Perth office. 
•    Issue and track location of all documents and drawings. Issue transmittal and receipts concerning the documents in circulation.
•    Coordinate storage of project documentation
•    Perform document control services on various projects in accordance with: 
a)    Worley document management systems, controls, processes and procedures; 
b)    Any project specific or other regulatory requirements. 
•    As required, receive, enter, transmit and file project documentation including Worley, client, vendor and third-party documentation. 
•    Check all received documentation is legible and contains appropriate approvals. 
•    Support other team members to balance workload. 
•    Assist with the improvement of project document control processes and procedures. 
•    Ensure all project documentation is processed, transmitted and filed in accordance with the relevant document management system, and can be retrieved in an accurate and timely manner. 
•    Produce and distribute status reports to the project team when required. 
•    Assist with the reproduction of documentation across different mediums. 
•    Ensure all current and relevant documentation is uploaded to project websites such as Microsoft SharePoint as required. 
•    Handover, closeout and archive project documentation on time and in accordance with project requirements.
•    Project Set-Up (working with project management, system administration and project controllers to develop a project set-up that facilitates both internal and external Project Services requirements).
•    Document Control (Incoming/Outgoing document registration & distribution, authorization-& correct procedure check for all outgoing doc’s, set-up and maintenance of master deliverable register, document archive/file management for hard-& soft copies).
•    Interface Management (facilitating communication between and among Project-Managers, Discipline Leads, System Administrator and Project Controller)
•    Project Updates (weekly progress reports and attending weekly departmental meetings).
•    Quality Control (ensuring project document management & control is according to Project Services standards /specifications/procedures).
•    Drawing/Document Numbering System (Management & Control of project specific document and drawing numbering system), revision control and housekeeping of database).
•    Implement necessary processes and procedures required for setup and close out of projects.