Senior Document Controller

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Roles & Responsibilities

• Maintain project files, records and systems in line with project procedures and processes
• Maintain an efficient project-related document control register.
• Expedite the review and approval of documentation
• Supervise and record document flow to and from all necessary parties, including clients, sub-contractors and the Perth office.
• Issue and track location of all documents and drawings. Issue transmittal and receipts concerning the documents in circulation.
• Coordinate storage of project documentation
• Perform document control services on various projects in accordance with:

1. Worley document management systems, controls, processes and procedures;
2. Any project specific or other regulatory requirements.

• As required, receive, enter, transmit and file project documentation including Worley, client, vendor and third-party documentation.
• Check all received documentation is legible and contains appropriate approvals.
• Support other team members to balance workload.
• Assist with the improvement of project document control processes and procedures.
• Ensure all project documentation is processed, transmitted and filed in accordance with the relevant document management system, and can be retrieved in an accurate and timely manner.
• Produce and distribute status reports to the project team when required.
• Assist with the reproduction of documentation across different mediums.
• Ensure all current and relevant documentation is uploaded to project websites such as Microsoft SharePoint as required.
• Handover, closeout and archive project documentation on time and in accordance with project requirements.
• Project Set-Up (working with project management, system administration and project controllers to develop a project set-up that facilitates both internal and external Project Services requirements).
• Document Control (Incoming/Outgoing document registration & distribution, authorization-& correct procedure check for all outgoing doc’s, set-up and maintenance of master deliverable register, document archive/file management for hard-& soft copies).
• Interface Management (facilitating communication between and among Project-Managers, Discipline Leads, System Administrator and Project Controller)
• Project Updates (weekly progress reports and attending weekly departmental meetings).
• Quality Control (ensuring project document management & control is according to Project Services standards /specifications/procedures).
• Drawing/Document Numbering System (Management & Control of project specific document and drawing numbering system), revision control and housekeeping of database).